HIPAA Mailing Services - The Whats & Whys

HIPAA Mailing Services is a secure private mailing service that helps to ensure the privacy of patients' protected health information (PHI). In order to protect their privacy, healthcare providers must ensure their practices meet HIPAA compliance standards.


To become HIPAA compliant, healthcare providers need to be able to verify that all employees and contractors have received the proper training. They also need to use methods that are consistent throughout their offices.

Emails that contain PHI must be encrypted. However, this is not always required. Some businesses do not have to encrypt emails.

There are several ways to prove a business's compliance. These methods may include documenting and archiving transmissions. If you are not sure how to do this, you should speak with your legal department.

You can also hire an email service provider to help you with this. These companies can provide backups and data loss prevention. They can also encrypt your emails and offer security features that can help your practice be HIPAA compliant.

One common mistake that many healthcare providers make is to send PHI through an unsecured email. This can cause problems if a miscreant intercepts your email and re-sends it. For this reason, it is important to only use a service that offers secure, HIPAA-compliant emails.

Another important consideration when choosing an email service is to ensure it is certified. Zoho Mail, for example, is HIPAA-compliant. Its data centers have biometric authentication and are monitored for security.

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